Camera Operator - Jack Flanner
Camera Operators are hired to operate the camera as well as a variety of other technical equipment, multiple cameras, cranes, etc.
Cinematographer - Jack Flanner
The person who directs and controls the camerawork and is in charge of those controlling the camera.
Boom Operator - Jason Smith
A boom operator/First Assistant Sound, hold the boom mc and works actively to control the quality of sound on set working with the sound mixer, etc.
Prop Designer - Oscar Roberts
The Prop Designer/Manager is in charge of obtaining and managing all props for the production as they work closely with the stage manager.
Costume Designer - Oscar Roberts
Costume designers design, hire and create costumes for the cast, work closely with directors, producers and writers to keep it accurate and to the aesthetics wanted for the production.
Gaffer/Grip - Aarna Fonner
Gaffer is the lead electrician in a crew, here job to manage to light for the scene (usually assisted by the best boy) and a grip focuses on light from a mechanical side, handling shading, filters and are generally responsible for the setup of heavy equipment (to prevents damage and it injuring others), head of this department is known as a key grip.
Director - Rory Robinson (Me)
A director controls how a production fulfils the vision of the film or the goals of production in the case of a promotional video to make it fit with the wants of the client.
Makeup Artist - Alex Mcguffey
Makeup Artist is in charge of applying makeup and prosthetics to the talent on production.
Actor - Mark L
A person who acts as a career and portray the characters in a production.
Extras - Simon M, David T, Heather R
A background actor, also known as an extra they appear in non-speaking roles within the production.
Equipment List:
Shopping Bag for Caveman, Laptop, Cereal Bowl, Coffee Cup
Caveman outfit, Edwardian dress, Plate Armour (Background Actor/Extra Outfits)
Technical:
Camera, Tripod, Dolly, Light Deflectors, Boom Mic
Budget Outline for Promotional Video with my Negotiated Budget of £11000
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Hire - Camera (ARRI AMIRA) | Renting ARRI AMIRA Camera for £265 Daily Rate (x3) | | The camera had a shoulder mount which made it perfect for our tracking/dolly shot without the need for track or wheels. |
| | | My Camera Operator already owned a tripod so this did not need to be purchased for production. Saving £45 |
Lighting Equipment/Kit
Indoor: Joker Bug 800w
Outdoor: Neewer Round 5-in-1 Collapsible Multi-Disc Light Reflector 50cm with Carrying Case | Joker Bug 800w £90 Daily Rate (x1)
Light Reflectors, purchased a case of 5 made of different material to adapt better for shooting days outdoors cost £17.99 | | My Grip already owned light reflectors for outside shoots so did not need to be purchased in the final production. Saving £17.99 |
Sound Equipment
Microphones | Boom Mic/Shotgun Mic £15 Daily Rate (x4) | | |
Crew/Cast 8 Hour Film Day
Crew: Camera Operator/Cinematographer,
Gaffer/Grip,
Director,
Boom Operator,
Makeup Artist/Prop Designer, Costume Designer
Cast: Extras, Actors | Camera Operator/Cinematographer £160 Daily Rate (x3)
Gaffer/Grip £96 (x3)
Director £222 Daily Rate (x3)
Makeup Artist/Prop Designer £150 Daily Rate (x2)
Costume Designer £230 Daily Rate (x2)
Extras £100 (x2)
Actor £250
| | I was able to get locals to star as extras for free for our exterior scenes, lowering the cost of our shoot significantly as I provided them with food rather than payment (as governed in our volunteer contract). Saving the production £200. |
| £2.70 Bag of 400 Multi-Coloured Nylon Cable Ties (Black, Blue, Red)
High Visibility Jacket £1.30 per Crew Member (x8) | | Cable ties ensured the safety from tripping for my staff and high visibility made sure when there was traffic on the shooting road we were visible to all the cars. |
Transport and Location Cost | £15 for public transport services (x8 per crew size).
Makeup and Costume Wagon/Trailer £365 through Monday to Friday (overtime £55 per hour)
Interior, £500 for our shooting day (got it cheaper as a member of my crew nows the owner)
Exterior, in public Non-Bus Road and Co-Op, costs £3500
| | Saved £30 for hiring locals meaning they did not need money for transport to set. |
| £15 per person Daily Rate (x8)
Dining Bus £330 (overtime £45 per hour) | | |
| Costume and Makeup Budget £900 | | |
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| Renting Suites cost £550 Daily Rate (x2)
Editor £116 Daily Rate (x2)
Royalty-Free Music £26 | | We ended up hiring an editor with a home office allowing us to save money and not hire out an editing suite, Saving £1100 |
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| I have left aside a contingency budget of £1000 for unseen costs of the production along with my leftover budget | £544 (Contingency Budget) | £1000 (Contingency Budget)
£1936.22 (Left Over Budget) |
Equipment Booking Form
Spaghetti Studio (Equipment Renting Service in Midlands)
Used this service as they had affordable options and were close to the shooting location to avoid getting charged for overtime use of my camera/equipment.
WagonWheels (Trailer Renting Service)
Used this service as they also had locations nearby but also because they allowed me to rent it for the full shoot to avoid having to bring it back at the end of each shooting day and had plenty of space for my staff/crew to have all of the there needed equipment, costumes, etc. Organised and safe and gave them a space to apply makeup to my cast and get them changed into a costume without being too far away from the shooting location while still providing them privacy.
Evaluation of Budget/Shooting Requirements
I think my breakdown of budget and my list of shooting requirements allowed me and my crew to better prepare and accurately budget our budget for our client, as we knew what we needed and how much that would cost.
Crew List allowed me to figure out who was necessary on set and how I could combine riles to save on budget, it also helped my client understand who was involved with what aspects of the shoot so if they wanted to make any changes they knew who to contact, however, if I was to do this project again I would have included this on an online document with everyone's contact information so my crew and my client cold better communicate with one another.
Equipment List was used to crafting a list of what was required for the production, this allowed me to know what equipment I need to purchase for the production to create a more accurate budget outline. I think I should have made it more detailed and specific to my production like a dolly that fits the size of my camera. If I was to improve this for a future production I would include this detail and where they will be required on the Shot List, to better sequence during the production.
Budget Outline allowed me to create an estimate for the money requirements for the production and after updating it in post-production it allowed me to showcase how I saved cost for my client. I think it was vital to the production as without it I would not have had any idea when I was going over budget or wasting money for the production but I think if I was going to improve it I would have linked the sources of my budget within the document (cost on equipment renting services, etc.) to provide evidence to my client on where their money was going.
Equipment Booking Form, in order to showcase which of my staff rented the equipment for the shooting day, this was taken from the online website we used and if I was going to improve this aspect of responsibility for our equipment I would have created a log booking form which kept constant track of who had each piece of equipment throughout the day ensuring it was safe from theft and damages.
Overall my use of a budget outline and equipment list made the production effective as we knew where and what our budget was being spent on and allowed us to plan around it every day of production. However, I think further documentation could have better ensured the safety of my client's money and our equipment each day of shooting with the use of a logbook by my crew.
Reference List:
https://www.spaghetti.studio/hire/camera_hire
https://www.wagonwheels.tv/make-up-truck-hire/
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